Position Title: Administrative Director of Facilities & Maintenance
Reports To: Executive Director of Student-Centered Support Services
FLSA Status: Exempt
Classification: District
Amount of Travel: Minimal
Job Status: Full-Time
Level: District Administration
Work Schedule: 245 days
Date Created: March 2024
Salary Range: $ 73,268.70 – $102,001.59

POSITION SUMMARY

The Administrative Director of Facilities & Maintenance is responsible for organizing, administering, and leading a comprehensive maintenance program that ensures the efficient and economical provision and upkeep of the district’s facilities, grounds, equipment, and furnishings. This role ensures that all students, staff, and community members have access to safe, attractive, and healthy environments for learning and work. The Director oversees maintenance services, ensures compliance with regulations, develops long-term maintenance plans, and coordinates with various stakeholders to enhance the overall functionality and aesthetics of district properties. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Administer the Department of Facilities, Maintenance, and Custodial Services by planning, evaluating, developing, implementing, and maintaining services in compliance with established guidelines, codes, and regulations, and supervising and directing assigned staff.
• Lead, organize, manage, and supervise all maintenance and custodial operations of the district in compliance with all applicable federal, state, and local laws and regulations, and Board of Education policies and procedures.
• Develop and implement a multi-year comprehensive maintenance plan that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, and structural) of the district.
• Provide an efficient work order system for repairs of facilities and equipment that ensures all maintenance and repairs are completed in a timely fashion and provide regular work order status reports to principals and site administrators of the district.
• Recommend facility improvements and modernization to improve the systems, equipment, and facilities of the district.
• Serve as liaison for the school district on the Long Range Facilities Plan, to the Arkansas Department of Education, and to other state and federal agencies.
• Recommend policies and regulations dealing with facilities.
• Develop and supervise work and vacation schedules for all custodial and maintenance personnel, including substitutes.
• Develop a custodial services plan for each building that outlines the tasks and expectations for custodial employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of the facilities.
• Establish and implement an effective summer and non-school day program of specialized cleaning and repairs.
• Establish and implement a program of safety, accident prevention, and health maintenance for all employees, including safe and proper use of equipment, vehicles, and materials, identification and prevention of hazards, air quality control, Right To Know programs, and prevention of accidents and injuries.
• Work cooperatively with community and state agencies, including the police, fire, emergency, and health departments, to ensure that high standards of health, sanitation, and safety are maintained throughout all of the district’s facilities and grounds.
• Provide a regular program of staff development to promote cleanliness, efficiency, effective procedures, communication skills, work attitudes, and ethics.
• Maintain current drawings and engineering records describing district facilities, equipment, and grounds. Maintain the Fixed Assets Inventory, following the requirements of GAAP.
• Approve specifications and recommend contractors to perform maintenance and repair services using established district procedures. Supervise and inspect the work performed and recommend payment upon satisfactory completion of the work.
• Develop, implement, and monitor an energy conservation program, making recommendations for efficiency and reduction in the costs of operating the facilities.
• Perform any duties and responsibilities that are within the scope of employment, as assigned by Supervisor and/or Superintendent of Schools, and not otherwise prohibited by law or regulation.
• Manage and supervise all custodial functions within the district.

COMPETENCIES

• Accountability: Ability to accept responsibility and account for his/her actions.
• Accuracy: Ability to perform work accurately and thoroughly.
• Detail Oriented: Ability to pay attention to the minute details of a project or task.
• Diversity-Oriented: Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Ethical: Ability to demonstrate conduct conforming to a set of values and accepted standards.
• Honesty / Integrity: Ability to be truthful and be seen as credible in the workplace.
• Loyal: The trait of feeling a duty to the employer.
• Organized: Possessing the trait of being organized or following a systematic method of performing a task.
• Reliability: The trait of being dependable and trustworthy.
• Responsible: Ability to be held accountable or answerable for one’s conduct.
• Communication, Oral: Ability to communicate effectively with others using the spoken word.
• Communication, Written: Ability to communicate in writing clearly and concisely.
• Time Management: Ability to utilize the available time to organize and complete work within given deadlines.
• Working Under Pressure: Ability to complete assigned tasks under stressful situations.

QUALIFICATIONS

• Education:
• Hold a Baccalaureate degree in engineering or a field related to organizing and leading a facility maintenance program. A master’s degree in a related field is preferred.
• Hold trade or industry-related certification(s) for maintenance or related fields.
• Experience:
• At least five years of experience in construction and/or property management, with a minimum of three years in a supervisory capacity. Supervisory maintenance and operations experience in K-12 public education is highly preferred.
• Knowledge:
• Demonstrate knowledge of construction codes, health and safety regulations, financial and management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.
• Skills:
• Exhibit a personality that demonstrates interpersonal skills to relate well with students, staff, administration, parents, and the community.
• Demonstrate satisfactory computer skills related to the position.

EMPATHY AND COMMITMENT TO CAUSE

• Deep commitment to improving student achievement.
• Passionately believes that all students can achieve at high levels.
• Demonstrates cultural competence, equity, and a deep understanding of and empathy for issues facing minority and economically disadvantaged families and students requiring special services.

PROBLEM-SOLVING AND SYSTEMS THINKING

• Understands how various systems and departments interact to achieve district goals.
• Makes decisions using data and technology.
• Takes initiative to solve problems and create stakeholder buy-in.
• Identifies and prioritizes mission-critical issues with alignment of people, time, and resources.
• Offers innovative solutions to seemingly intractable challenges.
• Exhibits a strong focus on goals and results. Sets clear metrics for success.
• Removes barriers or obstacles that make it difficult for employees to achieve their goals and ensures that school leaders have the resources they need to succeed.
• Demonstrates excellent execution and project management skills, including attention to detail, organizational skills, ability to balance the big picture with detailed steps to reach the end goal, and ability to balance multiple projects under tight deadlines.

LEADERSHIP SKILLS

• Motivates, inspires and moves other adults to action to achieve ambitious goals.
• Skilled at re-envisioning, building, and managing a team, especially in a time of growth and change; excellent at identifying talent and taking advantage of each person’s skills and contribution to team effort.
• Builds and maintains positive relationships with individuals and groups.
• Moves groups to consensus and resolves conflicts. Exhibits willingness to have difficult conversations.
• Builds coalitions and works collaboratively with diverse stakeholders at all levels, including but not limited to district personnel, students, families, communities, and/or advocacy groups.
• Establishes clear expectations, deliverables, and deadlines.
• Set clear agendas and facilitate effective meetings.
• Ability to train, supervise, and evaluate staff from different cultural backgrounds and skill sets.
• Exhibits transformational and servant leadership characteristics in daily work.

ADDITIONAL RESPONSIBILITIES

• Performs such other tasks and assumes such other roles and responsibilities as the Deputy Superintendent or Executive Directors of Student-Centered Support Services may assign.

WORK ENVIRONMENT

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands

Other Physical Requirements

• Vision (Near, Distance, Color, Peripheral, Depth Perception)
• Sense of Sound (ability to carry on telephone conversations)
• Sense of Smell (electrical short-circuits, plumbing leaks, and odors)
• Sense of Touch (hot, cold)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential. The noise level in the work environment is moderate to loud. The work environment is generally in a school setting or on school district with frequent contact with students and adults. The environment ranges from working inside to working outside on different tasks.  Employees will be exposed to the elements and subject to weather conditions while performing some of the tasks associated with this position.